When a company has to install and manage distributed systems, it needs system management software. For a company that's large and has many operations in diverse locations with a huge number of computers, the advantage of using system management cannot be overstated. Without it, the company will find it hellishly difficult and expensive to do manual deployment and follow up on collecting paperwork and data from each employee to maintain centralized records.
This is where system management comes into the picture. If feasible, the company will benefit in all aspects. This includes lower IT and staff requirements, improved information sharing, enhanced security and the ability to automate monitoring and data collection.
Installation & Management: Fast and easy automation for new installations and upgrades is the core benefit. A company with a handful of computers all located in the same office can do individual installations. But it gets harder when a company has a large setup and a gazillion computers. Introduce system management, and the problems go away, the entire process is now streamlined and automated and needs a lot less effort and manpower.
Cost Reduction: First of all, no company, big or small, needs to worry about not benefiting from system management. The only debatable point is the ROI related to the cost of the software and paying a system administrator. Regardless, once implemented, it cuts down the need for IT staffing and other related expenses on a long-term basis.
The real savings come from the capability to install new systems and software faster and at a lower cost. Companies start using client-server architecture, ERP and other kinds of enterprise level software and systems. It helps them expand, and open branches where otherwise it may not have been possible. End of the day, it leads to a massive makeover for the entire company, with large-scale improvements in distribution, productivity, work flow and reporting capabilities.
Security: System management software helps enhance security in a number of ways. For starters, the security settings on all the computers are the same and can be managed remotely by the admin. Users can be given access to the exact same settings on all computers, based on usernames and their duties. This means the computers are more immune to hacking and other external attempts to infiltrate the network.
Security patches and critical updates can be done instantaneously on all stations without any extra effort or manpower, which reduces the window that attackers can use to take advantage of bugs. The network gets centralized enterprise anti virus and malware protection. Even the data is more secure as regards hardware failure or data corruption, since everything is stored on servers with a backup system.
Monitoring: Other than automation and cost-reduction, the monitoring capabilities are perhaps the biggest benefit of system management. All the data flowing on the network is automatically centralized, and lends itself to greater monitoring. The network and system can be tweaked to adjust for utilization patterns. User activity monitoring helps management keep track of employees and their work patterns.
In summary, system management software is everything it is hyped up to be, and then some. While it has spectacular benefits and can accelerate the company's growth, the decision has to be made on a case-to-case basis. Each company has to do a cost benefit analysis and decide if the ROI is sufficient to warrant the change.
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